Vendor Information & Application

We are accepting applications from sellers of traditional antiques, collectibles and modern vintage pieces.

Whether you have classic antiques, Americana vintage, on-trend mid-century furnishings, home decor, fashion, accessories, jewelry or art, we’d love to have you join us.

Please note that the show is curated to accept the best possible merchandise fit for this event, and that submission of the application is not a guarantee of acceptance.

INDOOR ‘VINTAGE MARKET’ SPACES (2 days):
10X10: ​$320 each
10X20​: $515 each
20x10: $550 each (front or rear facing end cap)
10X30: ​$675 each
(Indoor space rental includes pipe and drape backdrop)
OUTDOOR ‘FLEA MARKET’ SPACES (2 days):
12x18: ​$145 each
12x27: ​$245 each
12x36: ​$345 each

OTHER ITEMS - Available To Rent:
4ft Table: $12
6ft Table: ​$14
8ft Table: ​$16
4ft Table with skirt: $30
6ft Table with skirt: ​$32
8ft Table with skirt: ​$34
Booth Side Panels: $27 each
Pegboards 4’x8’ (horizontal or vertical): $30 each
Carpet (10x10): $37
Chairs: $5 each
Clothing racks on wheels (gown or dress height): $24 each
Electrical Power, 500 watts: $105 (currently; pricing subject to EDLEN Electric)
Wi-Fi Access: $20
Badges, three (3) included with each vendor sign-up. Extras, up to three (3): $5 each
Showcase rentals: contact Richard Barnard, 503-888-2444


Please email us at rosecityvintagemarketstaff@gmail.com
with any questions, concerns or requests.

Vendor Application Form

Please fill in this form for all Rose City Vintage Market vendor applications.
Submission of this form does not guarantee admittance into the show.

VENDOR TERMS AND CONDITIONS

By signing the application, you (EXHIBITOR) agree to the following terms and conditions as set forth by ROSE CITY VINTAGE MARKET (PRODUCER):

CODES AND ORDINANCES: All pertinent fire codes, laws, and ordinances shall be strictly obeyed. The Exhibitor agrees to keep all of their merchandise, chairs and other equipment within the marked boundaries of the booth.

SPACE RENTAL: The Producer will designate a space area or booth number for the Exhibitor. The Agreement will indicate the approximate dimensions of the rented space. Due to last minute changes Producer may have to re-assign spaces.

BOOTH STAFFING: The Exhibitor agrees that the booth will be open and adequately staffed during all public show hours. In the event of a no show, Producer will retain all funds, no refund will be made and any outstanding balance will still be due.

CONTENT OF BOOTH: Vendors may sell only antiques and collectibles more than 20 years old. No new items may be sold with exception of books, catalogs, and other peripheral items related to the restoration and preservation of antiques and collectibles such as polishes and finish restorers. In consideration of the commitment of the producers to a family friendly atmosphere, items from hate groups or items that depict racially offensive stereotypes or sexually graphic materials are prohibited. Producer reserves the right to approve the contents and character of all exhibits and reserves the right to prohibit or expel any merchandise that is out of keeping with the character of the show.  .

RELEASE AND HOLD HARMLESS AGREEMENT:  This request to reserve vendors space constitutes an express contractual agreement between the Exhibitor and Rose City Vintage Market and it is understood and agreed that by signing this agreement Exhibitor fully and finally releases and hold harmless both Rose City Vintage Market, its agents, and employees, and the Landlord of the venue (Portland Expo Center), and its agents and employees from any and all liability for all claims of every nature and kind whatsoever, including death, personal injury, loss, theft, or damages to personal property. Note: while we are responsible for incidents that occur in the aisles, you are responsible for any damage, injury or loss within your space boundaries. Exhibitor is responsible for any and all sales taxes in the State in which they file and Promoter will be released from any liability.

INSURANCE: Exhibitor is responsible for obtaining its own insurance coverage to insure against theft, fire, smoke, flood, or any other loss or injury within Exhibitor’s space boundaries. 

SECURITY: Producer will provide security but shall not be liable for theft or breakage.  The Exhibitor agrees not to hold Producer or Landlord responsible for loss, theft, fire, destruction or damage in any manner to the Exhibitor’s property.  The Exhibitor further agrees to indemnify, defend and hold Producer and Landlord harmless from damage due to any injury to person or property caused by negligence of the Exhibitor or the Exhibitor’s employees.

PAYMENT/CANCELLATION POLICIES: If you need to cancel, we will assess a $60 cancellation fee. No refund will be made if cancellation is received less than 30 days before the show.   If for any reason payment has not been made, you will be invoiced for the full amount of the booth and any tables or equipment that you have ordered. All cancellations need to be made with an actual phone conversation with one of our staff. Leaving a phone message or email does not cancel your booth. 

BOUNDARIES FOR CONDUCTING BUSINESS: All business and displays must be within your designated space.  No soliciting in the aisles, entrance or parking lot is allowed.  Exhibitors must stay inside the respective booth, as do personnel handing out flyers or information.

CANCELLATION OR RESCHEDULING: In the event of cancellation or interruption of the event due to fire, strikes, government regulations, war, act of God, or any other cause that makes it impossible to conduct the show, your contract will terminate and the exhibitor will waive any claim for damages.  Your booth rent will be applied to the following show in the same venue. 

BOOTH OR SPACE SHARING: Subletting or donation of space partially or in its entirety is not permissible without the consent of Producer

SIGNAGE: All booth signage will be subject to the approval of Producer.  This includes signs indicating a reduction in price. No discount signage is allowed on Friday. On Saturday, a maximum of two signs per 10 x 10, no larger than 5 X 4”. Producer may remove any signs or replace them with signs made by Show Management in order for the show to maintain a professional appearance.

ACCESS: The Exhibitor agrees that neither Exhibitor nor anyone under Exhibitor’s control will enter any unattended booth during the show, including during set-up or dismantling of the show.  Producer, Landlord, or their duly authorized representative may enter the area to be used by the Exhibitor without any restriction whatsoever.  

PARKING:  $13/day for vendor parking with in and out privileges on Show Days. Parking is free on Friday Load-In day.

LOAD-IN/OUT: Set up will take place Friday from 8AM to 5PM for all vendors. During July’s OUTDOOR FLEA, all outdoor vendor set-up is either Friday 8AM-5PM or Saturday 5:30AM to 7:30AM.